Undersecretaries Helper Secretaries Bureau and Services Manager Local Administrators Institutes Unit Superintendents Consumer Basic and Secondary Colleges Mind All The Others Involved

1. The division of Education (DepEd) issues the confined Guidelines in the transport of students’ School record, which determines standard systems and protocols regarding the need, and release of learners’ type 137 (long-term report) and type 138 (state cards) in most public colleges across the country.

2. This strategy aims to make sure the soft and effective seeking and launching of learners’ college reports without inconveniencing the students and adults.

3. All DepEd assignments and other associated issuances, rules and regulations, and conditions, which you’ll find are contradictory with this particular approach, tend to be hereby repealed, rescinded, or improved consequently.



I. Reason

There’s two basic university documents that show the learner’s shape and scholastic and extra-curricular rankings: kind 137, called the everlasting tape, which contains the learner’s member profile and old scholastic track record, and Form 138 your document credit which ultimately shows the academic abilities of a student in confirmed university yr. DepEd Order Number 8, s. 2015, the class room diagnosis rules, presented the rules regarding information to be incorporated into kinds 137 and 138.

Type 138 is definitely granted to score 1 to 10 learners every grading course while Grades 11 to 12 will get they every terminate semester. At the conclusion of the school 12 months, kind 138 was a required post for a learner enrolling to a higher rank amount considering that it furthermore implies the learner’s advertising standing. www.besthookupwebsites.org/dating-apps/ Having said that, college government ask for the discharge of type 137 of score 1 to 12 students just who transfer to some other college or change from elementary to second.

For the absence of conclusive practices, the process of seeking and issuing of established university records of students ranges per class. This policy shall create the activities become followed from college in handling the learner’s class information once students enroll, transport classes, and request relevant forms for more pertinent purposes.

II. Range of this Plan

This purchase is designed to establish standard operations and methodologies for the need and release of students’ version 137 (Permanent history) and type 138 (document credit) in all institutes and institutions unit organizations (SDOs) nationwide.

III. Concise Explanation Of Provisions

  1. Version 137 (Permanent tape) – lasting faculty learner tape expressing the historic scholastic and co-curricular track record of the learner
  2. Kind 138 (review Card) – post featuring the scholastic efficiency of a student in specific school 12 months
  3. Acquiring class – the institution seeking for your long-lasting information of a moving student
  4. Coming School – the institution releasing the long lasting reports of a moving student

IV. Insurance Statement

The office hereby build the normal systems and methods in asking for and issuing of learner’s faculty record. This device adheres to the DepEd’s plans, objective and heart values and subscribes to the basics of:

a. complimentary, high quality fundamental degree;

b. visibility and responsibility;

c. access and regular discharge of learners’ university records; and

d. safety and confidentiality of students’ reports.

Tips on Learner’s Faculty Record

This strategy describes the typical protocols for the move of learners’ faculty data. This rules points the steps in seeking the long-lasting school information (type 137) for a highly effective pass of paperwork without inconveniencing mom and dad your learners.

So that the successful production and send of learners’ school records, the next will probably be seen:

a. The move of reports of learners need to be made easy and quick without encumbering the learners and adults. But this would certainly not compromise the confidentiality and safeguards of college documents.

b. acquiring universities shall get all long lasting record (version 137) of all of the incoming students prior to the terminate of earliest grading stage. For transferred-in students inside college seasons, move of files will be attached thirty days (30) from the first day of faculty presence.

c. students and/or their particular moms and dads or guardian may not be allowed to hand-carry the Permanent reports (Form 137) to your obtaining class.

d. In the instance of unavailability of type 137 as a result of instances beyond our controls, the document on marketing promotions (Faculty version 5) works extremely well as substitute, you see within institutes section company (SDO).

e. The student Information process (LIS) will probably be used as program for the consult and discharge of learner class record; ergo the purchase shall stringently generally be involving the acquiring and coming institutes just.

In this article operations must certanly be accompanied to improve the need and launch system:

A. School-to-School Exchange of Version 137

The bulk of business on exchange of learner’s faculty report typically encounter during enrolment stage and following opening of lessons. To assist in the easy and rapid exchange of records, the flowchart below explains the process of demand and release of students’ kind 137between the receiving class and originating college;